Office Relocation Checklist
An office move is judged on one thing: whether people can work the next morning. Everything below serves that.
Office moves fail for organisational reasons, not physical ones. The furniture almost always arrives; what goes missing is the plan for where it goes and who reconnects what.
This checklist follows the order that keeps a business trading: decisions first, buildings second, packing third, and the move itself last.
Plan
Six weeks out: decisions
Make a floor plan
Who sits where, with desk numbers. Nearly every moving-day problem traces back to this document not existing.
Decide what is not moving
Broken chairs, old desks and archive boxes cost the same to move as good furniture.
Name one owner
One person who makes decisions on the day and answers the phone.
Tell your IT provider
Network, phones and servers need their own plan and their own timeline.
Three weeks out: buildings and bookings
Permits at both buildings
Commercial towers usually restrict moves to evenings or weekends, and free-zone buildings may need the moving company registered.
Book the lifts and loading bays
At both ends, for the same window.
Book the move
Confirm crew size, truck size and the sequence — usually furniture first, IT last.
Plan the downtime
Which teams work from home, and when the office is officially closed.
Prepare
The last week: labelling
Label by desk, not by person
People change desks; desk numbers on the floor plan do not.
Bag each desk's cables
Labelled per desk, so nobody spends Monday morning hunting for a power adapter.
Pack files in order
By department and in sequence, so cabinets can be refilled quickly.
Photograph the IT setups
A photo of the back of a desk saves fifteen minutes of guesswork per person.
Confirm access in writing
Dates, times, security contacts and parking at both buildings.
On the day
Move outside working hours wherever the buildings allow it — most Dubai commercial towers insist on it anyway. Load furniture first and IT last, so screens and computers spend the least time in transit and are unloaded into a room that is already laid out.
Have the floor plan printed and on the wall at the new office. The crew can then place desks and boxes straight into position instead of stacking everything in a corridor.
Our office moving service follows exactly this sequence, with labelling to your plan. For shops, restaurants and warehouses, see commercial moving.
The first morning
Get IT to confirm the network, phones and printers before people arrive. Keep a small clear-up crew available for the things that always surface: a desk in the wrong place, a monitor arm that needs refitting, boxes that belong to somebody who was on leave.
Then deal with what is left over: furniture you no longer need, and anything that should go into storage. Call 0556869224 or WhatsApp us.
Questions people also ask
How long does an office move take?
A small office is usually one evening. Larger offices are often moved department by department over several evenings or a weekend.
Should we move during the week or the weekend?
Weekends and evenings, in almost every case. Most Dubai commercial buildings restrict moving hours anyway.
Who disconnects the computers?
Your IT provider handles network, servers and phones. We wrap, move and place the hardware safely.
Can we move in phases?
Yes, and for larger offices it is usually the least disruptive option.
Related pages
- Office moversEvening and weekend relocations
- Commercial moversShops, restaurants, warehouses
- Business BayWhere many offices move to and from
- Get a free quoteTell us about your office
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